How to Keep a Digital Udhar Khata (Step-by-Step)
12 June 2026 · LenDen Team
Switching from a paper notebook to a digital udhar khata is easy once you understand the three basic ideas: parties, transactions, and balances. Here is exactly how to set it up and keep it tidy.
Step 1: Add your parties
A "party" is anyone you do len-den with — a customer who buys on udhaar, a distributor you pay, or an agent. Start by adding the people you deal with most.
For each party, add at least a name. A phone number is optional but useful for following up on udhaar later.
Step 2: Record every transaction the same day
Each entry is either:
- Given — money or goods you gave on credit (the party now owes you), or
- Received — money the party paid back.
The golden rule: enter it the same day. A digital khata is only as accurate as your habit of logging entries. Pick the party, type the amount, choose Given or Received, and save. It takes about two seconds.
Step 3: Read the balance correctly
After each entry, the app updates the party's balance automatically. A positive balance usually means the party still owes you; a settled party shows zero. You never have to add anything by hand.
If your app supports it, choose between Credit Mode (shopkeeper-friendly: "kitna baaki hai") and Accounting Mode (debit/credit) so the balance reads the way you think.
Step 4: Keep it clean
- Enter transactions daily, not weekly.
- Use clear party names (add a shop or area if two people share a name).
- Add a short note for unusual entries (e.g. "advance for Diwali stock").
- Review your top few balances once a week.
Step 5: Back up and review
A good digital khata backs up automatically to the cloud, so you don't need to copy anything manually. Once a week, glance at who owes the most and follow up.
Frequently asked: what if I make a wrong entry?
Just edit or delete it. Unlike a paper khata where you scratch out numbers, a digital khata lets you correct an entry and the balance recalculates instantly.
That's the whole system. Add parties, log Given/Received the same day, and let the app do the maths. Start your digital khata free and you'll be set up before your next customer walks in.