Batch Entry: Log 50+ Distributor Amounts in 2 Minutes

20 June 2026 · LenDen Team

If you deal with a distributor or log daily stock, you know the pain: forty or fifty amounts to record, one by one, while the next customer is waiting. Batch entry exists exactly for this. Here's how to clear a long list in about two minutes.

What is batch entry?

Normal entry is one transaction at a time — perfect for a single customer at the counter. Batch entry is a grid where you add many transactions in one go, then save them all together. It's built for moments when you have a whole list to record at once.

When should you use it?

• Recording amounts from a distributor invoice with many line items.
• Logging daily stock given to multiple parties.
• Catching up on a backlog of entries from a busy day.

For a single sale, normal entry is faster. For a list, batch entry is dramatically faster.

How to log 50+ amounts quickly

1. Open batch entry and keep your invoice or list ready.
2. Add rows — one per party/amount. The grid moves down as you go.
3. Use the mobile keypad. A number-first, Excel-style keypad means you barely look at the screen — just party, amount, next.
4. Pick Given or Received per row as needed.
5. Review the running total so the grid total matches your invoice.
6. Save once. All entries post together, and every party's balance updates instantly.

With a steady rhythm, fifty rows really does take about two minutes — versus fifteen-plus minutes entering them one at a time.

Tips to go even faster

• Keep your party names consistent so they're quick to find while typing.
• Enter amounts in the same order as your invoice to make the total easy to verify.
• Do batch entry once a day at a quiet moment rather than mid-rush.

A quick note on accuracy

Because every balance recalculates automatically after you save, there's no manual totalling and no adding errors. If one row is wrong, edit it and the affected balance updates on its own.

Where to find it

Batch entry is a LenDen Pro feature, along with CSV/PDF reports. If your day involves long lists of amounts, it pays for itself in saved time within the first week.

Got a distributor list waiting? Open LenDen and clear it in one sitting.